Buildings and Health
What is Health?
Table of Contents
Health, as defined by World Health Organization in its 1948 constitution,1 is “a state of complete physical, mental, and social well-being and not merely the absence of disease or infirmity”. This definition of health has been expanded in recent years to include (1) resilience and the ability to cope with health problems and (2) the capacity to return to an equilibrium state after health challenges.2,3
These three health domains - physical, psychological, and social - are not mutually exclusive but rather interact to create a sense of health that changes over time and place. The challenge for building design and operations is to identify cost-effective ways to eliminate health risks while also providing positive physical, psychological, and social supports as well as coping resources.
How Buildings Can Support Health and Well-being
Physical Health includes the proper functioning of internal and external body parts (e.g., organs, tissues, cells), the ability to resist disease, and the physical fitness necessary to perform daily functions without restrictions.4,5
- Ergonomic support
- Circadian effective light
- Comfort controls (temperature, light, sound)
- Enhanced ventilation
- Access to indoor and outdoor activity spaces and alternative transportation
- Availability of healthy food and clean water
- Stair design to encourage regular use
- Cleaning chemical and air filter management plans
- Integrated pest management
Psychological Well-Being is a positive mental state that allows people to realize their full potential, cope with the stresses of life, work productively, and make meaningful contributions to their communities.6 It also includes resilience, happiness, high levels of satisfaction with life, and a feeling of belonging and sense of purpose.7,8,9
- Provision of a connection to nature
- Access to daylight from all regularly occupied spaces
- Occupant control of the physical environment
- Equitable access to workplace features and amenities
- Access to a variety of environments, including those for respite, focus, and social connection
- Access to spaces with effective acoustic design
Social Well-Being is the extent to which a person feels a sense of belonging, acceptance, and social inclusion including participation in community activities. Positive social well-being includes having mutually beneficial friendships and social supports.
- Fair and equitable distribution of amenities
- Space that supports a sense of connection to others
- Variety of spaces to support different social needs including private conversations, informal interaction, formal meetings, and visual connection to others
Buildings and Health Components
- Building Design
Stress and the Physical Environment
Health must also address how people adapt successfully and manage themselves in the face of physical, mental or social challenges or stressors. These challenges range from macro-level threats such as those associated with extreme weather events (resilience)9 or socioeconomic factors to micro-level threats linked to the physical environment - such as acoustic challenges, ergonomic discomforts, or material pathogens. These stressors may be encountered at home, en route to and from work, within the workplace, in settings away from home when traveling, in social and community spaces, and more. The ability to recover from these stressors relies on access to spaces and tools for recovery.10,11 Specifically, this page addresses the physical spaces and ambient conditions that can support positive health and wellness outcomes through building and site design, maintenance, and operation. Supporting personal adaptation through choice and behavioral encouragement, provision of personal control of workspaces, and access to a variety of social, psychological and physical supports enables building inhabitants to actively manage stressors to promote well-being.
Systems Thinking and the Community At Large
Current design for health and wellness includes a larger view of design that not only focuses on the individual building or space and its occupants - but requires the evaluation of benefits to the community at large. For example, identifying the connection to available parks and biking opportunities in the overall community assists with the design of building entry locations, storage facilities at point of service, staff areas to accommodate cyclists, and operationally providing a graphic cyclist map that encourages engagement for the buildings users and visitors. The integration of design with operations and training provides a stronger well-being integration than either might achieve in isolation.
The goal is to promote healthy habits through good design and provide operational support and communication that potentially furthers positive behaviors by building occupants. This is achieved through the utilization of an Integrative Design Process - a process that includes the active participation of a multidisciplinary group of stakeholders relevant to a specific project from project conceptualization through operations. The group extends beyond the design team and includes operational staff, users, and administrative staff.
Site Selection and Construction
Selecting a building site is one of the most important decisions in designing a building, as the wrong choice could result in negative health and environmental impacts and substantial economic loss.
The Sustainable Sites Initiative provides guidelines that apply to any landscape and outlines clear objectives to meet in selecting and designing building sites. Two goals of the initiative include: Elevating the value of landscapes by outlining the economic, environmental and human well-being benefits of sustainable sites, and connecting building and landscapes to contribute to environmental and community health.
The Partnership for Sustainable Communities outlines a series of “livability principles” with several relating to the selection of a building site and ways to protect the environment. Some of the strategies include providing more reliable, safe, and economic transportation choices, promoting public health, improving total air quality, access to nature, reducing greenhouse gas emissions, and investing in the creation of healthy, safe, walkable communities.
Site considerations might include:
Creating a walkable environment should be a primary goal in campus setup. A walkable environment is characterized by safe, well-lit pedestrian paths that connect people to workplaces, basic needs and services, green spaces, and transportation options. Most measures of walkability look at certain proximity levels to a project - evaluate the pedestrian experience for short walks of five- to ten minutes or less than one-half mile. Orienting a building entrance(s) to pedestrian traffic supports a walkable environment. Additionally, open spaces and context-appropriate lighting on campuses increase visibility and reduce opportunity for crime, thereby increasing the likelihood of physical activity and decreasing stress levels.12
Proximity and easy access to outdoor space and biophilia is being recognized as an important component in designing sustainable facilities. Studies have demonstrated that including outdoor space amenities such as paths, tables, benches or gardens may improve health by increasing levels of physical activity, reducing general stress, and exposing occupants to daylight. When selecting a site for new construction or an existing building for relocation, consider a site’s Walk Score® as a measure of connectedness to the community, and study locations of existing outdoor green spaces that are walkable. If existing parks or vegetative areas do not exist, consider whether the relocation will allow for creation of such spaces. Creating restorative gardens, adding vegetative/green roofs, or providing outdoor fitness equipment may reduce absenteeism resulting in increased productivity and instill feelings of well-being.13
Another important consideration in sustainable site selection is easy access to a dedicated fitness facility. Consider whether there is a public or private (membership-based) gym within walking distance of a project. Such a facility would include a range of cardiovascular and strength training options as well as dedicated shower and changing facilities. Some facilities may offer group exercise classes, indoor sport courts, and swimming pools. In the absence of a nearby commercial gym, other measures can be taken to ensure sufficient physical activity. Providing a multi-purpose room that can be scheduled for wellness activities or on-site exercise is one option. Similarly, procuring active workstations (such as sit-stand workstations and treadmill desks) will aid in keeping occupants physically active, as well as reduce morbidity and absenteeism and instill feelings of well-being as addressed in Fitwel and WELL .
In urban, high-density locations, access to mass transit/public transportation is a central tenet to sustainable site selection. Public transit use is associated with an increase in improved outdoor air quality, stress reduction, injury prevention, physical activity, community health, and accessibility for those who cannot drive or afford private vehicle use. A direct, accessible pedestrian route from transit to the building entrance can increase safety for transit users and improve the convenience and appeal of using transit. An additional benefit to mass transit use is an increase in daily physical activity that may not otherwise occur.
However, mere access to mass transit/public transportation may be falling short of practical goals. Further considerations, such as proximity, building access and connectivity must be taken into account when addressing site selection as it relates to access to public transportation.
A useful resource in gauging idyllic proximity to mass transportation and other amenities is a site’s Walk Score® . Walk score® is a large-scale public access walkability index that assigns a numerical value to every address in the United States on a 0-100 scale. A high walk score reflects a more walkable location, which has been shown to influence physical activity.14 Consider selection of a site that includes proximity to diverse needs that can be accessed via easy walks - eateries, banks, convenience stores, service providers such as barbers and drycleaners.
For information on overall site sustainability, see the Sustainable Sites page.
There are several precautions a contractor can take during construction to protect existing and future occupant health. Construction activities used to create a space can have a significant impact on indoor environmental quality. Construction activities and close out, including inspections and anintegrated team approach to hand off to the operations team, can also greatly impact future building and occupant performance. More information on indoor air quality guidelines can be found in the ASHRAE Indoor Air Quality Guide .
Many construction activities create airborne contaminants that can compromise the health of occupants of the space. Much of the debris created on a construction site is “dust” related to the cutting of materials such as drywall, metal, and plaster. Introducing these particulates into the air can compromise respiratory, cardiovascular, optical, and immune health.
In addition, proper care must be taken during construction to ensure the safety and well-being of construction workers, building occupants, and visitors. Measures may include fall prevention, personal protective gear (hard hats, safety glasses, reflective vests, enclosed footwear, gloves, etc.) being required in active construction areas, and temporary barriers around dangerous equipment.
A building’s mechanical systems are often the primary (if not only) conveyance of outdoor air to building occupants. These systems have several components that arrive on a project site and need to be assembled. These components, such as ductwork, mechanical intake units, and fans, should be protected while on the construction site before being installed. Openings in mechanical components need to be covered to prevent dust and debris from entering occupant space. Filtration media should be in place when the components are installed and replaced immediately prior to occupancy. The system should not be run during construction unless all filtration media is in place. Mechanical system components should also not be stored directly on an unfinished floor while construction is still underway to minimize potential of standing water, cleaning agents, and swept debris from entering the components. Pollutants inadvertently introduced in the building’s mechanical systems during construction can increase respiratory irritation and impact immune and cardiovascular health. Both LEED and WELL certification systems have credits related to construction phase air quality.
Once mechanical systems are installed, the building’s exterior envelope should be made as air-tight as possible. For a thorough inspection of these conditions, third-party consultants can conduct an envelope commissioning review.
Vehicles should be prohibited from idling on a construction site to minimize the pollution created from fuel combustion. If possible, vehicular circulation should be located away from building air intakes both during construction and after occupancy.
Smoking (tobacco and electronic cigarettes) must be prohibited inside a construction site for both health and safety. Designated smoking areas, if required, should be located remote from building air intakes, building entries, and window openings.
Some construction materials and products may “off-gas” or emit volatile organic compounds (VOCs) and other known toxins during installation (and subsequently once the building is occupied), requiring adequate ventilation to protect workers as well as current and future occupants. This is often a concern, for example, with poured epoxy flooring, concrete stains, and some paints and adhesives. Furniture, fixtures, and equipment, materials, sealants, adhesives, paints, and coatings should be specified with low, or preferably no, emissions of VOCs. Ventilation can be provided through free area openings (such as windows and doors) as well as mechanical means (fans and ducted systems).
Keeping a construction site clean can also contribute to better indoor environmental quality. At minimum spaces should be broom-swept daily to contain dirt and debris. If an exterior construction site is dusty due to activities or lack of rainfall, water can be used to minimize dust being picked up in the wind and blown into a building. Building entrances should be protected with cleanable walk-off mats and/or sticky mats to trap dirt on shoes. Cleaning products should be appropriate to the application and setting and should not off-gas.
When construction is complete but prior to occupancy, the mechanical system should be flushed out to remove remaining dust and airborne contaminants from the system and the space. A flush out replaces all air by volume in an interior space and is calculated based on the total area of the space and the designed air change rate of the system. Air quality can be tested for specific airborne contaminants at this time, and corrective actions taken if levels are above acceptable thresholds.
Financial benefits of proactively improving health outcomes and reducing health risks can include:
- less absenteeism
- better staff retention
- reduced insurance costs
- fewer workers’ compensation claims
- enhanced organizational effectiveness
- positive impact on work quality and cognitive function
There is increasing evidence that making workplaces more conducive to occupant health and well-being can yield significant financial benefits to both employers and employees. These benefits can include minimizing absenteeism and presenteeism, lowering health care costs, and improving individual and organizational performance.
The research in this field has not advanced to the point that quantitative return on investment (ROI) calculations can be made as easily as is the case with, say, energy-efficient technologies. Making such calculations requires comparing the amount of investment required to establish healthier built environments with the returns or savings from such investments. The costs of healthier workplaces vary widely with the broad array of strategies discussed here - although many of the most effective strategies (e.g., making stairways more attractive and accessible) tend to be low cost.
Savings from healthier workplaces within the federal building portfolio could be substantial, considering that the federal government employs about 2.2 million civilian workers, on which it spends $215 billion (FY2016) on compensation, including pay and benefits.15 Through the Federal Employees Health Benefits (FEHB) program, the government pays an average of 70% of the cost of health insurance premiums. The Federal employee absenteeism rate due to illness or injury is 2.6%.16 These large numbers indicate that even small percentage improvements in employee health, through health-focused interventions, can have dramatic effects.
Research to date has identified a wide variety of measurable benefits associated with healthier workplaces including:
Benefits of improved indoor air quality: One review and analysis of existing studies estimated that the US could save $1-4 billion by reducing absenteeism and illness associated with asthma and allergies from unhealthy building conditions, and $10-20 billion by reducing absenteeism and illness associated with sick building syndrome, among other potential savings.17 Ventilation above standard levels in particular has been associated with health and performance gains. Recent studies have found the health benefits of enhanced ventilation to exceed the per occupant costs of implementing them;18 they have also identified increases of worker cognitive performance of 61-101% under conditions of enhanced ventilation.19
Benefits of daylighting/circadian stimulation: A GSA project on circadian light found that office workers who received the most circadian stimulation at work, during the daytime, slept on average 30 minutes longer at night.20 A 2016 RAND study on sleep estimated that the US loses an equivalent of about 1.23 million working days per year due to sleep loss, translating to an economic cost of $9.9 million/year.21 These data could support a business case for investing in circadian effective light in daytime work environments.
Benefits of workplace wellness programs: The American Institute for Preventive Medicine estimated, based on numerous studies, that every dollar companies spent on worksite wellness programs returned around $3.48 due to reduced medical costs and $5.82 due to reduced absenteeism.22
Benefits of overall healthy building programs: Several case studies documenting the benefits of healthy building programs have shown promising results. The American Society of Interior Designers (ASID) found it was on track to recoup its investment in the redesign of its leased office space to meet WELL Building Standard Platinum levels within one year.23 Skanska UK, achieving BREEAM Outstanding level in an office renovation with improved daylighting, thermal comfort and IAQ, saved $36,000 in personnel costs, and reduced the payback period of an office move from 11 to 8 years by achieving 3.5 fewer building-related sick days.24
Considering all of the above, what we can say with confidence about the ROI of healthier buildings is that:
- employees represent an enormous investment;
- health and well-being can impact their performance; and
- workplace conditions can negatively or positively affect employees’ physical and mental conditions.
Therefore, investments in healthier workplaces can pay off handsomely even if precise calculations of this payback remain elusive.
In order to make more definitive links from building strategies to specific health and financial outcomes, more research is needed on issues including:
- While many studies have focused on the benefits and costs of individual risks or strategies – e.g., improvements in worker performance correlated with increased ventilation rates – more research is needed to evaluate the combined impact of the multiple factors, positive and negative, to which one is exposed in the workplace.
- Research and improved methodologies are needed to better establish the pathway of evidence from presence of a risk (e.g., a toxin), to exposure of an individual to that risk, to manifestation of symptoms to diagnosis of a health condition – after screening out other factors that may have led to the condition in question. Variations of individual reaction based on factors like genetics, environment, age and stress level also need to be better understood.
- Strategies that rely on occupant behavior – e.g., improving stairway access to increase occupant exercise – require approaches to actually influence those behaviors, and study the effectiveness of such interventions. They also need to take into account that relevant behaviors occur both inside and outside one’s workplace.
- Employee performance is harder to measure for knowledge workers, although research on the impacts of built environment factors on cognitive performance shows promise.25
Operations and Maintenance (O&M)
The development of an Indoor Air Quality policy is part of establishing and maintaining healthy indoor environmental quality. During any construction, vehicle idling and large equipment use can burn fossil fuels, increasing irritant levels and creating negative health impact in the air. Pollutant emissions may also be created from construction machinery use.
Providing health and well-being criteria to facility management and operational teams creates an opportunity for renovations and scheduled maintenance (cycle renovations) to be programmed and planned utilizing an additional lens of supporting occupant well-being. When completing cycle renovations, complete a conditions assessment process and checklist to evaluate the following areas of the applicable project scope:
- Evaluate community accessible pathways between buildings and various types of transit and pedestrian walkways.
- Evaluate adequacy and types of lighting at pedestrian walkways, parking areas, and building entrances including sensors.
- Evaluate accessible green space for occupants and possible ways to increase/improve usable green spaces.
- If windows are being added or replaced as part of a cycle renovation or regularly scheduled maintenance, evaluate glazing for energy efficiency and operable shading options utilizing sensors in context of the building envelope.
- Use walk-off mats at all entrances to trap particulate and are universally designed to provide easy access and reduce risk of slips and falls.
- Evaluate access to existing stairwells by building occupants and encourage occupant usage through wayfinding.
- Require specification and utilization of low emission and low VOC products throughout all cycle renovations.
- If adding any spaces for environmental services or other areas that include chemical use and storage, provide separate exhaust and ventilation for these spaces.
- If space planning of office layouts is being completed, include evaluation of access to natural daylight and views of nature for all work areas/spaces being designed.
- Evaluate quality of daylight to avoid glare.
- If bathrooms are being renovated, include hand-washing signs to encourage positive behavior that reduces the spread of infection.
- Evaluate existing square footage when doing annual planning and programming for cycle renovations to identify potential spaces that could be used as a dedicated exercise or fitness area for equipment and/or classes.
- Evaluate and verify water refilling station access in conjunction with ADA compliant drinking fountain that is conveniently accessible to all building occupants.
- Verify all building emergency equipment is operational and supplies are located at point of service.
- Development of product standards for cycle renovations that include one or more of the following (see the Product Characteristics section for additional information):
- Third-party verified multiple attribute standard certifications
- Environmental Product Declarations
- Listed in NIST’s BEES database
- Third-party sustainable forestry certifications
- Health Product Declarations
- Reused, refurbished and/or salvaged materials used in lieu of new materials
- Policies, Procedures, and Plans
- Evaluate integrated pest management plan based on changes made to the physical plant.
- Evaluate smoke-free policy if building entrances and outdoor spaces are being changed.
- Evaluate development of a policy to encourage the use of existing stairwells as a means of exercise, and improvements needed to promote such use.
- Evaluate development of an Indoor Air Quality (IAQ) policy for the building.
- Evaluate development of a sustainable purchasing policy for procurement of products for cycle renovations.
- Evaluate regularly, emergency procedures and disaster preparedness plan.
- Development of a construction, renovation, and demolition waste management policy, procedure, and plan for cycle renovation(s).
- Regular Assessments
- Evaluate occupant commuting needs through survey or similar method. Results provide an opportunity to support and right size for commuter needs; such as bicycle storage and support spaces, shower and changing areas, car/van pooling, ride-sharing locations, and public transit access.
- Evaluate opportunities for access to healthy food and beverages on-site, including vending machine options, and nearby off-site locations. Include information in marketing and communication policy and procedures and post for use by all building users.
Health & Safety Committee
Executive Order 12196 (Occupational Safety and Health Programs for Federal Employees) directs agencies to operate occupational safety and health programs to improve workplace safety and reduce employee injury or illness. This includes the development of health and safety committees (CFR 1960.36) to open and maintain communication channels between employees and their leadership to improve workplace conditions. These committees, now standard in federal agencies, model practical options for other public institutions and private companies, including those that look at opportunities beyond the basics of hazard prevention. Organizations with a higher percentage of employees actively engaged in these programs report lower rates of workplace incidents.
Though less obvious than heavy industry settings, the typical office workplace setting has its own set of hazards, and in 2016 alone, the Bureau of Labor Statistics reported 3.2 incidents or illnesses occurred out of every 100 full-time workers in the office/administration industries.26 The top office injuries typically reported include falls, employees struck or caught by an object, ergonomics injuries, and vision problems.27 Health and Safety programs are an effective strategy to reduce injuries and illness in any industry.
There are a number or resources available for organizations on starting and maintaining an effective health and safety program and encouraging employees to become engaged, active participants and safety practitioners. Health and safety programs should include these basic elements:
- Safety and Health Surveys or some reporting mechanism to document workplace inspections, identification, and correction of unsafe or unhealthy workplace conditions.
- Safety and Health Committees should be open to all employees. See OSHA’s 3-part series on creating and maintaining an effective Health and Safety Committee: part 1, part 2, part 3.
- Mechanism for accident/incident investigation and reporting
- Continual occupational safety and health training for all employees
A safe and healthy workplace is not just achieved by preventing accidents and injury, but by also encouraging and empowering employees to take control of their personal health and well-being. Building design, operation, leadership support, and organizational culture all play key roles in employee health, well-being, and performance.
Health Promotion and Campaign Programs
Establishing employee wellness programs that promote personal health can reduce absenteeism, improve work performance,28 lower health care costs, reduce workers’ compensation and disability-related expenses, reduce workplace injuries, and improve employee morale and loyalty.29 The workplace is an integral part of a health and wellness program; effective workplaces that reflect an organization’s culture around health and well-being improve and increase employee engagement, quality teamwork interactions, and empower employees to make decisions that support personal health and well-being. In using the workplace to promote personal health and well-being, does your workspace:
- Encourage activity and collaboration?
- Provide workplace choice inclusive of all occupants' work styles, individuality, project needs, and personality traits?
- Include areas that rejuvenate and restore occupants to stay focused through the workday when accomplishing tasks/workload?
- Inspire employees want to work there?
- Include access to healthy food options?
- Provide ease of access to clean drinking water?
Health promotion campaigns are an effective way to demonstrate an organization’s commitment to health and well-being and they provide opportunities for direct engagement with occupants. Effective health promotion campaign keeps occupants empowered, engaged, and incentivized to participate.
Consider the following components of an effective campaign or program to support occupant health and well-being...
- Management Support - Health programs and campaigns will stall without the buy-in from leadership. Management support goes a long way towards improving the overall organizational culture around health and well-being. Leadership provides funding, approves and communicates new policies and processes, and improves the overall organizational culture around health and well-being by making it a part of their business practice (i.e., linking health promotion objectives to business outcomes).
- Health and Wellness Committee - Establish an internal, occupant-driven team that lays the foundation from which health and well-being is sustained throughout the organization. This committee could have a range of responsibilities such as evaluating current programs (including behavioral change frameworks), assessing occupant needs through focus groups and surveys, developing clear and measurable goals and objectives, and monitoring the implementation outcomes of the program. Goals should be quantifiable with set deadlines for completion and/or evaluation. For example:
- “10% reduction in employees who smoke by XX/20XX based upon ‘Y’ initiative.”
- “15% reduction in absenteeism over next 2 years based upon ‘Z’ being implemented.”
- Funding and Incentives: Successful health promotion within an organization will require funding for program development, design, marketing, and execution. Through employee incentives such as monetary compensation, prizes, and other direct benefits such as free health screening(s) or, monitoring devices (e.g., pedometers, fitness trackers), occupants will actually want to participate, stay engaged, and feel valued by their organization, all while making improvements to their personal health and well-being. Funding may also cover compensation for key committee members such as major stakeholders and organizational representatives (e.g. human resources, unions, administrative services, and company leadership), and other costs that are associated with execution of specific health campaigns like launch events or celebrations to reward company-wide and individual achievements.
- Assessment: Use employee surveys, health risk assessments, and organizational assessments to understand the current health of the organization and its employees and their willingness to improve. Insure clear communication between all stakeholders, track performance and program success to foster continual improvement, and re-tune strategies that are not working.
Health Enhancing Workplace Policies
Establish policies, operations and communications that align with Health Promotion Programs and Campaigns, and active design upgrades to the built environment to glean the best outcomes.
- Provide regular training, written materials, working groups, and presentations to educate occupants on the benefits building design, behaviors, and operational policy can have on well-being.
- Engagement can also be supported through apps, wearables and automated reminders to keep building occupants aware of health and wellness applications and informational postings, which could include updates on where to purchase nutritional foods, health and wellness discounts available, classes available, etc.
- Ensure access to well-being support programs, such as those for stress and addiction treatment, are easily and anonymously accessible.
- Policies that promote flexibility including vacation, flexible schedules, telework, and job sharing, are generally associated with promoting a healthy work/life balance.
- Remote employees may find it more difficult to acculturate with an organization without regular, in-person contact, leading to feelings of isolation rather than balance. Ensure communication methods, meeting norms, and teaming activities are designed for inclusion.
- To ensure healthy balance and the opportunity for respite, clearly communicate expectations around working hours and communication response times. This will be of heightened import for teams distributed widely across time zones.
- When scheduling travel, encourage employees to ensure they continue to balance work and well-being. Discourage red-eye travel and/or communicate the ability to shift hours to recover from such travel, discourage trips where travel time extends beyond operational hours, and encourage employees to book accommodations at facilities with fitness facilities.
- Altruistic or other community activities may also strengthen team dynamics and provide opportunities for fitness or mental health support.
- Senior staff can encourage and “model” active behavior, such as taking advantage of multiple working zones, taking walking and stretching breaks, or using stairs and interior and exterior active circulation paths, so employees view it as permissible.
- Wayfinding, as through signage and landmarks, can help occupants find opportunities for exercise, such as stairways, as well as other health and fitness resources.
- GSA.gov | Wellbuilt for Wellbeing
- OPM.gov | Work-Life
- See Federal Occupational Health (FOH) resources including a library of promotional fact sheets and tips, toolkits to launch successful health campaigns and individual health assessments covering all aspects of personal well-being.
Personal Control, Choice, and Workplace Customization
Today, many employees have the option to work in a variety of locations. Individuals can incorporate aspects of workplace health and well-being recommendations on their own at the workplace, at home, or at “third-party places” such as coffee shops, hotels, and airports.
- Prioritize access to daylight and views
- Deploy glare reduction strategies
- Use a well-positioned task light to illuminate specific activities
- Choose well-ventilated, thermally comfortable spaces.
- Understand how heating and cooling may affect home energy use and consider discrete spaces that remain comfortable without conditioning the whole house.
- Consider cost-effective solutions including natural ventilation (e.g. operable windows), fans and dressing in layered clothing.
- Stand and move around
- Walk and stretch
- Separate yourself from unwanted distractions
- Move away from outside noise and high traffic areas if others share the home or “third-party” spaces.
- At home, consider a door for privacy from daily distractions
- Use mobile devices, including notebook computers, wifi, and cell phones, to connect to the office and work.
- Manage technology and understand how to connect to teleconference and audio conference services. Educate colleagues to foster seamless connectivity for all people in an organization and clients being served.
- Balance using of technology and knowing when to “turn off work”. Without a physical commute to separate work from non-work hours it is easy to overwork, resulting in burnout.
- Limit device use at night
- Bright blue light from digital devices can disrupt our circadian rhythms. Avoid using screens before bed and consider using settings like “night shift” that dim and avoid blue spectrum light in the evening. Amber light settings are the most conducive to not interrupting circadian rhythms.
- Place healthy eating options within reach and avoid keeping unhealthy foods nearby.
- Eat mindfully (e.g., eat during a break rather than while working) to reduce the tendency of “eating for eating sake”.
- Follow ergonomic guidelines
- Consider using an external screen to achieve the recommended distance and angle between eyes and Monitor.
- Choose a stable desk chair with adjustable seat, height, depth, tilt and a rounded or “waterfall” edge combine to reduce pressure points and improve circulation.
Health & Wellness Standards and Rating Systems
- GSA.gov | Wellbuilt for Wellbeing
- SFTool | Total Workplace Resources
- ForHealth.org | 9 Foundations for Health (Harvard)
- Rensselaer Polytechnic Institute | Lighting Research Center
- Transamerica Center for Health Studies | "From Evidence to Practice: Workplace Wellness the Works” (2015)
- Harvard | The truth behind standing desks
- Creasy, S., R.J. Rogers, T.D. Byard, R.J. Kowalsky, and J.M. Jakicic. 2016. Energy Expenditure During Acute Periods of Sitting, Standing, and Walking. Journal of Physical Activity and Health, 13(6): 573-8.
- WBDG.org | Universal Design and Health
- AIA.org | Design and health
- Fitwel rating system
- WELL Building Standard
- Perkins+Will | Precautionary List
- University of California, Berkeley | Center for the Built Environment (CBE)
- Carnegie Mellon University | Center for Building Performance and Diagnostics (CBPD)
- ASID | ASID HQ Office Research: Pre-/Post-Occupancy Analysis
- The Importance of Daylight
- Center for Active Design (features additional case studies, including Fitwel certified projects)
- The International WELL Building Institute
- GSA Occupant Comfort Case Study
- GSA Office of Civil Rights Health Case Study
1 World Health Organization | Constitution 2 Kelly, T. (2013), Environmental Health Resilience, Environmental Health Insight, 7:29-31. 3 Santorias, N. (2006). The Meanings of Health and Its Promotion. Croation Medical Journal, 47(4) 662-664. 4 Corbin, C.B., R.P. Pangrazi, and B.D. Franks. (2000). Definitions: Health, Fitness, and Physical Activity. President’s Council of Physical Fitness and Sports Research Digest, Series 3 n9 Mar 2000. 5 Study.com | What is Physical Fitness? 6 OK.gov | Mental and Emotional Well-being 7 Seligman, M.E.P. (1991). Learned Optimism: How to Change Your Mind and Your Life. New York, NY: Pocket Books. 8 Forgeard, M.J.C., E. Jayawickreme, M.L. Kern, & M. E.P. Seligman. (2011). Doing the Right Thing: Measuring Well Being for Public Policy. International Journal of Wellbeing 1(1). 9 The Lancet. (2009). What is health? The ability to adapt. Editorial, 373. 10 Sluiter, J.K. (2010). The influence of work characteristics on the need for recovery and experienced health: a study on coach drivers, Ergonomics, 42:4, 573-583. 11 F. R. H. Zijlstra, M. Cropley, & L. W. Rydstedt. (2014). From Recovery to Regulation: An Attempt to Reconceptualize ‘Recovery from Work’, Published online in Wiley Online Library. 12 Craig, C.L, R.C. Brownson, S.E. Cragg, & A.L. Dunn. (2002). Exploring the effect of the environment on physical activity: A study examining walking to work. American Journal of Preventive Medicine, 23(2), 36-43. 13 Rose, E. (2012). Encountering place: a psychoanalytic approach for understanding how therapeutic landscapes benefit health and wellbeing. Health Place 18(6): 1381-1387. 14 Carr, L. J., S.I. Dunsinger, & B.H. Marcus. (2011). Validation of Walk Score for estimating access to walkable amenities. Br J Sports Med 45(14): 1144-1148 15 U.S. Congressional Budget Office (CBO). (2017). Testimony on the Costs of Federal Civilian Personnel: A Comparison with Private-Sector Employees. (Excludes: 2.2 million uniformed personnel, about 1 million of whom are reservists; 700,000 employees of USPS and other enterprises not compensated through tax revenues; and contract and grant workers.) 16 U.S. Department of Labor, Bureau of Labor Statistics (DOE/BLS). (2017). Labor Force Statistics from the Current Population Survey, Household Data Annual Averages, 47. Absences from work of employed full-time wage and salary workers by occupation and industry. 17 Fisk, W.J. & A. H. Rosenfeld. (1997). Estimates of Improved Productivity and Health from Better Indoor Environments. Indoor Air, 7:158-172. 18 MacNaughton, P., J. Pegues, U. Satish, S. Santanam, J. Spengler, & J. Allen. (2015). Economic, Environmental and Health Implications of Enhanced Ventilation in Office Buildings. International Journal of Environmental Research and Public Health. 19 Allen, J.G., P. MacNaughton, U. Satish, S. Santanam, J. Vallarino, and J.D. Spengler. (2016). Associations of Cognitive Function Scores with Carbon Dioxide, Ventilation, and Volatile Organic Compound Exposures in Office Workers: A Controlled Exposure Study of Green and Conventional Office Environments. Environmental Health Perspectives; DOI:10.1289/ehp.1510037. 20 Figueiro M.G. (2017). The impact of daytime light exposures on sleep and mood in office workers. Sleep Health. 2017 Jun;3(3):204-215. 21 RAND Corporation. (2016). Why Sleep Matters: The Economic Costs of Insufficient Sleep. 22 American Institute for Preventive Medicine. The Health & Economic Implications of Worksite Wellness Programs. Wellness White Paper. 23 American Society of Interior Designers (ASID). (2017). ASID HQ Office Research: Pre-/Post-Occupancy Analysis 2017. 24 World Green Building Council. (2016). Building the Business Case: Health, Wellbeing and Productivity in Green Offices. 25 United Technologies. The Impact of Green Buildings on Cognitive Function: Study 1 and Study 2. 26 Bureau of Labor Statistics. Occupational Injuries/Illnesses and Fatal Injuries Profiles. 27 Claussen, L. (2011). Recognizing hidden dangers: 25 steps to a safer office. Safety and Health Magazine 28 Mills, P.R., R.C. Kessler, J. Cooper, & S. Sullivan. (2007). Impact of a Health Promotion Program on Employee Health Risks and Work Productivity. Am J Health Promot, 22: 45-53. 29 Society of Human Resource Managers
Biophilia addresses the human attraction to and desire to be in environments that have natural features including parks, gardens, street trees, bird feeders, flowers, big sky, and water elements. Decades of research show that affiliation with nature, whether outside or indoors, can enhance our physical, social and emotional health and boost performance.
Read more about Biophilic Design.
Circadian rhythms are biological processes that are generated and regulated by a biological clock located in the brain. These biological processes include body temperature, digestion, release of certain hormones, and a person’s wake/sleep cycle. In the absence of external cues, circadian rhythms in humans will run with a period close to, but not exactly 24 hours (in humans, circadian rhythms cycle every 24.2 hours without exposure to light). If a person does not receive enough light, their circadian rhythms become desynchronized with the local day-night cycle.
Learn more about Circadian Light.
Construction Air Quality Management
Construction activities can threaten the indoor air quality of an occupied space. Precautions should be taken to protect the health of construction workers as well as the health of occupants. These precautions include ensuring that airborne particles from construction activities are isolated from the permanently installed HVAC equipment; flushing out toxins before occupancy; ensuring absorptive materials are kept dry and that the facility is kept free from mold; and using construction materials low in harmful VOCs.
ASHRAE.org | Indoor Air Quality Guide
Daylight Sufficiency Goal
The daylight sufficiency goal specifies the amount of daylight needed to provide adequate light to perform typical tasks appropriate to each space, without additional electric lighting. It is measured in lumens or foot-candles.
Find more from GSA's Saving Energy through Lighting and Daylighting Strategies resource.
Daylighting uses natural daylight as a substitute for electrical lighting. While it will likely be counterproductive to eliminate electrical lighting completely, the best proven strategy is to employ layers of light - using daylight for basic ambient light levels while providing occupants with additional lighting options to meet their needs.
An effective daylighting strategy appropriately illuminates the building space without subjecting occupants to glare or major variations in light levels, which can impact comfort and productivity.
In order to provide equitable access to daylight ensure the space is optimized to disperse daylight well. Locate private offices toward the core of the space and specify low workstation panels. Use glass walls and light-colored surfaces on walls and desks to disperse daylight throughout the space. In all daylighting strategies, it is important to consider glare and to take steps to minimize it. Find more strategies below:
GSA | Saving Energy through Lighting and Daylighting Strategies
DOE LBL | Tips for Daylighting with Windows
Ergonomic workspaces are designed to facilitate work while minimizing stress and strain on the body. They also accommodate user preferences and comfort. They include height-adjustable desks that can be easily moved around on casters, fully adjustable chairs, monitor arms, keyboard trays, footrests and document holders. It is important to train employees on how to adjust their workspaces to maximize comfort and health.
Flexible Workplace Design
Today’s workplaces are often in flux. Organizations change direction or develop new services. People move to new spaces and take on new responsibilities. Teams form and re-form. The spaces themselves are transformed to meet these new needs. These changes are much easier to accommodate, when the workplace design supports flexibility.
Glare can had an adverse affect on worker comfort and productivity. Glare control strategies block, control, or filter sunlight to avoid negative effects of glare and heat and maximize good daylight.
Health, as defined by World Health Organization in its 1948 constitution, is “a state of complete physical, mental, and social well-being and not merely the absence of disease or infirmity”. This definition of health has been expanded in recent years to include (1) resilience and the ability to cope with health problems and (2) the capacity to return to an equilibrium state after health challenges.
These three health domains - physical, psychological, and social - are not mutually exclusive but rather interact to create a sense of health that changes over time and place. The challenge for building design and operations is to identify cost-effective ways to eliminate health risks while also providing positive physical, psychological, and social supports as well as coping resources.
Learn more about Buildings and Health.
Indoor Air Quality (IAQ)
Indoor Air Quality (IAQ) refers to the state of the air within a space. A space with good indoor air quality is one that is low in toxins, contaminants and odors. Good air quality possible when spaces are well ventilated (with outside air) and protected from pollutants brought into the space or by pollutants off-gassed within the space. Strategies used to create good IAQ include bringing in 100% outside air, maintaining appropriate exhaust systems, complying with ASHRAE Standard 62.1, utilizing high efficiency MERV filters in the heating ventilation and air conditioning (HVAC) system, installing walk-off mats at entryways, prohibiting smoking with the space and near operable windows and air intakes, providing indoor plants, and using only low-emitting / non-toxic materials and green housekeeping products.
VOCs (volatile organic compounds) are toxins found within products (paints, adhesives, cleaners, carpets, particle board, etc) and that are released into a space’s indoor air, thus harming its quality. Low VOC products are those that meet or exceed various standards for low-emitting materials. Low-emitting standards include Green Seal, SCAQMD, CRI Green Label Plus, Floor Score, etc.
Whole Building Design Guide | Evaluating and Selecting Green Products
California South Coast Air Quality Management District
Workspaces should be designed and operated to support the functional and environmental needs of occupants. Design for thermal comfort should be based on ASHRAE Standard 55. Design for air quality should be based on ASHRAE 62. Occupant comfort should be assessed frequently once a building is occupied, using ASHRAE’s Performance Measurement Protocols for Commercial Buildings.
ASHRAE.org | Standards 62.1 and 62.2
Workspaces should be designed to allow for occupant control over lighting (light switches, occupant or daylight sensors with override capability, etc) and thermal comfort (operable windows, individual thermostats, and underfloor air diffusers). Building operators should provide information about control use to occupants.
Occupant engagement involves communicating with, enabling and empowering building occupants to help meet sustainability goals for the building. This can involve providing information on actions occupants can take to improve building performance and resource efficiency, while making it easy and appealing for occupants to do so (e.g. actions that improve productivity).
A primary goal of sustainable design is to maximize occupant comforst and satisfaction, while minimizing environmental impact and costs. Comforst and satisfaction are important for many reasons, not least of which is that they correlate positively with personal and team performance. The greater the satisfaction, the higher the productivity and creativity of an organization. It has also been demonstrated that occupant satisfaction impacts staff rentention.
Workspaces should be designed to provide the optimum level of thermal comfort for the occupants. Occupant comfort should be based on ASHRAE Standard 55.
ASHRAE.org | Standards 62.1 and 62.2
Ventilation is the process of "changing" or replacing air in any space to control temperature; remove moisture, odors, smoke, heat, dust, airborne bacteria, and carbon dioxide; and to replenish oxygen. Ventilation includes both the exchange of air to the outside as well as circulation of air within the building. It is one of the most important factors for maintaining acceptable indoor air quality in buildings.
Views (to the Outside)
Building occupants with access to outside views have an increased sense of well-being. Keeping employees happy and healthy is good for business, as happy employees show higher productivity and increased job satisfaction, resulting in less employee turnover. In order to provide equitable access to views, it is recommended that private offices are located toward the core of the space and that low workstation panels are installed to allow for maximum daylight penetration. Use glass walls and partitions to enable views out from interior spaces.
Volatile Organic Compound (VOC)
Carbon compounds that participate in atmospheric photochemical reactions (excluding carbon monoxide, carbon dioxide, carbonic acid, metallic carbides and carbonates, and ammonium carbonate). The compounds become a gas at normal room temperatures and degrade indoor air quality. VOCs can be found in paints, coatings, adhesives, sealants and other finish materials.
Productivity is the quality and/or quantity of goods or services produced by a worker. Good indoor environmental quality – access to views, comfortable temperatures, comfortable lighting, good acoustics, and ergonomic design, etc. – supports employees’ ability to do a good job. On the other hand, compromised IEQ hinders their ability to work. It makes good business sense, then, to keep employees happy, healthy, and productive. This, in turn, creates more and higher quality output for organizations.